Update from the June Board of Directors Meeting
Park Reservation Permit - The board is still working on the park resevervation permit policy, just a couple more little tweaks and it will be completed.
Monuments -The board has approved to have the Tower & Orchard monument redone. All the irrigation back flow devises have been tested in the month of May.
Street Tree Program - Currently the board and the DRB are working toward a solution on the amount of dead Ash Trees through out the neighborhood. Homeowners have expressed the desire to be able to plant a substitue tree for the Ash Trees.
Creekside Flooding - The association is currently working with the Goodman District on resolving the Creekside Park Flooding issues. The Goodman District will be installing temporary bridges so people can walk and ride their bikes along the trail without interruption.
Update from the March Board of Directors Meeting
Management Contract - The Board renewed the contract with Hammersmith Management for the term of March 1, 2010 – January 31, 2011.
Snow Removal - The Board reviewed a request from a homeowner and has now incorporated the southern side of Maplewood Drive as part of the snow removal plan.
Goodman Metro District & the Creek Flooding - The Board scheduled a meeting with Goodman Metro District and their engineer to review his recommendations related to the flooding of Piney Creek in Creekside Park.
Airport Noise - A homeowner notifiied the Board of concerns with airport noise. The Board requested information be posted on the Association website.
Park Reservation Permit & Policy - The Board reviewed the existing park reservation and permit policy. The Board is currently in the process of refining the current policy.
Reserve Study - The Board reviewed the draft reserve study. Changes were requested. The Board is hoping to finalize the reserve study. The updating of the reserve study also insures the Association's compliance with HB1359.
Update from February Board Meeting
Neighborhood Watch - Brian Robison and Diana Scott will be heading up the Neighborhood Watch program. A meeting will be held on March 10th with Deputy Amir Stephens of the Arapahoe County Sheriff's office and the neighborhood. The purpose of the meeting is to explain neighborhood watch and help The Farm set up their own Neighborhood Watch Program.
Homeowner Forum - The Board decided that Homeowner Forum will begin at 7:30 p.m. After the Board of Director's meeting. Homeowners are still welcome to attend the entire Board meeting if they would like. The Board meeting portion begins at 6:30 p.m.
Landscape - A meeting was held with Valley Crest, Board President Kimberly Armitage and members of the Design Review Committee to discuss landscaping. It was determined that Valley Crest will attend the Committee meetings. Proposals will be provided to the Committee who will then provide their recommendation to the Board of Directors. Communication was also a key element to the meeting. It is important that homeowners report landscape deficiencies and problems to Hammersmith Management in order to track them versus trying to speak to the Valley Crest representative onsite. There was discussion on sprinkler management and maintenance. Valley Crest was notified that the Association will be going out to bid on landscaping and this upcoming year would be an opportunity for them to improve the appearance of The Farm and their overall maintenance of the community.
Update from January Board Meeting
The first meeting of the new Board was held on January 19, 2010.
Holiday Light Removal - The contractor has been contacted and the lights will be removed soon.
Landscaping Update - A Landscape Committee is currently being put in place. They will be working to draft a request for proposal. After discussion with the DRB it was determined that it would be best to work with Valley Crest this year and take time to either work with Valley Crest or find another landscape contractor that might better serve the community.
February Meeting Location - FYI - The School is unavailable for the Association's meeting. An alternative location is currently being located. Please contact Hammersmith Management prior to the meeting for location.
HindmanSanchez Retainer & Legal Fee Agreement - The Board of Directors renewed their retainer and legal fee agreement with HindmanSanchez. They will continue to act as the Association's legal counsel.
Design Review Board Appointments - Ralph Ferullo, Molly Tourtelot, Steve O'Leary and Kevin Davis were appointed to the Design Review Board. Corey Anderson was appointed as an alternate member. The DRB appointed Ralph Ferullo as Chairperson of the Committee with Kevin Davis as Vice Chairperson.
Some Items Underway:
- Neighborhood Watch
- Survey Results
Update from November 2009 Board Meeting
Nomination Night - The Board discussed Nomination Night to be held on December 1st at 6pm at Fox Hollow Elementary School. This is an opportunity for homeowners to meet the candidates who are running for the Board of Directors.
Annual Meeting - The Annual Meeting is scheduled for December 9th. The Board discussed the mailing of the notice which will occur in accordance with the Bylaws.
Mail In Election - The Annual Election will be done by mail in ballot. The hope is to increase participation and allow everyone the opportunity to cast their own vote.
Snow Removal - The Board discussed a reduction in the snow removal services that will also reduce expenses.
- Snow removal will only be done in half of the parking lot at Creekside Park, the half closest to the play area and the creek.
- Snow removal will not be done along Buckley until the street has been plowed by the County.
- Only one side of the street will have snow removed on the sidewalks. The focus being those sidewalks that don't melt effectively.
- The sidewalk areas through the native areas like Creekside Park and the baseball fields will not be done.
Have A Great Thanksgiving!
Update from the October 2009 Board Meeting
New Election Policy - The Board adopted a new election policy. This policy allows for mail in ballot for the Annual election. This process allows everyone to vote how they choose regardless of whether they can attend the annual meeting or not. There will be an opportunity to meet the candidates so you can make an informed decision. Homeowners will receive an initial mailing with the policy and a notice for nominations. If you are interested in serving your community please submit the nomination form. There will be no nominations from the floor at the annual meeting. The election ballots will be counted the evening of the Annual & Budget Ratification Meeting. The Annual meeting is anticipated to be held the beginning of December.
2010 Budget - The Board adopted the 2010 budget at the Board meeting. The budget will be mailed to homeowners with the Notice for the Annual & Budget Ratification Meeting. The adopted budget calls for an assessment decrease of $1.50 per month, which equates to $18.00 per year. The budget will not be approved until after the Annual & Budget Ratification Meeting. It is also important to note that the budget is approved unless a majority of all owners within the community reject it.
Flag Update - Many homeowners recently received violation letters regarding flags. The Association's governing documents do require flags to be approved by the DRC. The DRC, however, has determined that providing a flag is within the size regulations and in good taste it may be allowed. This includes flags that represent a team, university, a branch of the military, etc.
Coyotes- The Association recently sent out an e-mail regarding coyotes. Please note the information from Arapahoe County does recommend 6 ft. privacy fences. Please note those are not permitted within the community.
Committees - Did you know that there are very active committees within your community. The Election and Finance Committees have been very busy. If you are interested in serving on a committee please contact Rana and she will get you in touch with the committee chairperson. A big thank you to all the committees in the community.
THANK YOU
Design Review Committee
Election Committee
Finance Committee
Landscape Committee
Covenant Enforcement Policy - The Board is currently evaluating a new Covenant Enforcement Policy. This policy calls for an increase in the fines charged against those homeowners in violation. If you have any comments, questions or concerns regarding a change in that policy please contact Susan at . The goal is not to gain income form the fines but encourage compliance.
Update from the September 2009 Board Meeting
Solar Light Removal - The solar lights in Central Park will be removed and the holes will be filled. They have been damaged over the years and the Board evaluated their effectiveness versus the repair expense. The Board is currently evaluating what to do with the lights and is retaining possession of the removed lights until that may be determined.
Playground Mulch - All three playgrounds (Highridge, Creekside & Central Parks) will have the playground mulch topdressed.
Pressure Washing - The playground equipment, tables and bench areas in the parks will be pressure washed. The exception will be the newly painted gazebos at Highridge and Central Park.
East Trail Repair - The east trail will be graded and topdressed with crusher fine. The path currently has swales due to erosion.
Creekside Park flooding
